Privacy Statement

We (Thomas Van Laere Comm.V.) do everything to ensure your privacy and therefore handle personal data with care. Thomas Van Laere complies in all cases with the applicable laws and regulations, including the General Data Protection Regulation (based on Belgian law of December 8th 1992, Regulation 2016/679 of the European Parliament and of the councel and directive 2009/136/EC). This implies that we at least:

• Process your personal data in accordance with the purpose for which it was provided, these purposes and type of personal data are described in this Privacy policy;
• Processing of your personal data is limited to only those data that are at least necessary for the purposes for which they are processed;
• Ask for your explicit permission if we need it for the processing of your personal data;
• Have taken appropriate technical and organizational measures to ensure the security of your personal data;
• Do not transfer personal data to other parties, unless this is necessary for the purposes for which they were provided;
• Being aware of your rights regarding your personal data, wanting to point this out to you and respect it

We are responsible for the processing of your personal data. If, after reading our privacy policy, you have questions about this or want to contact us, you can do so via the contact details at the bottom of this page.

Use of the personal data

Processing of your personal data based on the need to meet legal obligations and the Controller’s legitimate interest to ensure a safe and secure work environment, in some cases applicable law might require consent of the data subject, in those cases we will ask for explicit consent to process your personal data.

In addition to our online rules, we need to know who is and/or has been on our premises for safety reasons in case of an alarm and to ensure the security of our operations and our property as well as the property entrusted to us by our clients. This is done, amongst others methods, by way of using entry control such as visitor log’s, badging, as well as camera recordings (whether or not including sound).

The storage duration might vary: 1 month for camera recordings and 6 months for sign-in and badging records. Notwithstanding the foregoing, any personal data that may give rise to legal effects, can be archived for evidentiary purposes for a period equal to the statute of limitation (most often 10 years). All personal data which is no longer required for any of the above mentioned purposes or any other (legal) purpose will be anonymized and/or permanently removed.

Information we may collect

We may request the following information: name, contact details such as professional phone number, address, the company you work for, e-mail address and your contact person within our company. On some occasions you will receive a badge to use for entering our premises. A log is kept for every use of such badge. In addition, from the moment you enter our premises until your leaving, you might enter zones with camera surveillance, which are indicated in accordance with the applicable laws.

In all forms you have to fill out the optional information will be marked with an asterisk (*). It is your choice to provide such marked information, but you are in no way obliged fill those out.

Distribution to third parties

We never pass on personal data to other parties with whom we have not concluded a processing agreement. We naturally make the necessary arrangements with these parties (processors) to guarantee the security of your personal data. Furthermore, we will not provide the information provided by you to other parties, unless this is legally required and permitted. An example of this is that the police requests (personal) data from us in the context of an investigation. In such a case, we must cooperate and are therefore obliged to provide this information. We can also share personal data with third parties if you give us written permission for this.

Cookies

Information about our use of cookies. Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

We use the following cookies:

• Necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
• Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

‘Persistent’ cookies that remain on your computer and will remain valid until either you delete it or upon its expiry date, and identify users so that they do not need to enter their passwords more than once on certain features of the Website. ‘Session cookies’ are deleted as soon as the web browser is closed.

You can find more information about the individual cookies we use and the purposes for which we use them in the table below:

Retention period

Thomas Van Laere stores personal data no longer than necessary for the purpose for which they were provided or is required by law.

Security

We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example, we have taken the following measures;

• All persons who can access your data on behalf of Thomas Van Laere are bound by confidentiality.
• We use a username and password policy on all our systems with multi-factor authentication;
• We utilize Cloudflare to ensure that the website remains operational and safe from potential threats. This means that all data to and from you flows through Cloudflare’s infrastucture.

Rights regarding your data

You have the right to inspect, rectify or delete any of your personal data that we have received from you. You can also object to the processing of your personal data (or part of it) by us or by one of our processors. You also have the right to have the data provided by you transferred by us to yourself or by order directly to another party. We may ask you to provide proof of identity before we can respond to the aforementioned requests.

If you give permission to process your personal data, you always have the right to withdraw this permission.

Complaints

If you have a complaint about the processing of your personal data, we ask you to contact us directly about this. If we cannot find a solution with you, we will of course find this very annoying. You always have the right to submit a complaint to the Data Protection Authority, which is the supervisory authority in the field of privacy protection.

Questions

If you have any questions or comments as a result of our privacy policy, please contact us!

To assist us in swiftly dealing with your request, please provide your full contact details in such request. We might demand further proof of identity to handle such a request.